Updates

Note:  Registered users are entitled to free updates for one year. ($89/year).
Updates are easily installed by selecting “Check for New Updates” in the VRP Tools menu.
To view updates prior to 2019, Click Here.

Updates History:

Updates are cumulative.  Therefore, please review any previous updates that may apply to you depending on your last update.

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  • 9/10/2021 v.1.0.3463 * Added a Right-click shortcut to the Property column in the Bookings form Timeline, to “View Property website and links”. Added number of Adults, Childs, Pets to the Private view data export feature.
  • 8/27/2021 v.1.0.3462 * When Previewing Reports, there is a new “Property Index” displayed, which allows jumping to any property within the report. You can also click on any “Booking ID” within reports, to display that Booking in the Bookings form. * The Cleaning Report now includes the “Other Info” booking note for the “Next Bkg”. (It previously only showed it for “This Bkg”). * Changed some of the calculations in the Comparative Performance Report to exclude owner stays, in order to provide a more useful analysis. * In Property Rates > Copy, Delete or Adjust Rates button, you can now change the Dates of individual rates across multiple selected properties based on the Rate Name. For example, if you have a “Ski Season” rate, and there is an early snowfall, you could easily change the Dates for Ski Season across all selected properties. * Added a new option to the Comparative Performance Report to “Exclude properties not Active in both periods”. This provides a more accurate comparison when using the “Merge Properties” option.
  • 7/28/2021 v.1.0.3455 * You can now create New Bookings, by Double-clicking on open days in the Bookings form Timeline, and selecting “Create a New Booking on This Day”. This quickly creates a new booking and automatically selects the Check-in Date and Property. A new option was added to Payment Accounts (in the Forms menu), to specify which “Reference Text” you wish to use for payments. You can select “Property Short Name” or “Booking ID”. * There is a new “Comparative Performance Report”, which allows comparing booking performance between any 2 periods. The report measures and compares: occupancy rate, average lead time (how early bookings were made), average revenue per day, etc. There is a new option for specifying where to center Today within the Booking form Timeline (in User Preferences form > Options 3 page). Corrected the Average Lead Days calculation in the new Performance report, and added a new option to limit bookings base on Booked Date, to compare how bookings are tracking as of a point in time, between both periods.
  • 7/18/2021 v.1.0.3450 * There are 2 new report options in the Housekeeping Cleaning Schedule report, which allow posting “Cleaning Schedule Web Lists” (with Timelines) for each Cleaner (or as a single Combined list). These Cleaning Lists also include an “Email Cleaning Status” button which allow cleaners to check off which cleanings are completed, along with any notes. See Example Here. As with other Cleaning Reports, the lists can be updated automatically when updating web calendars. See Help on “Housekeeping Cleaning Schedule” for more info. In the Alerts Manager, you can now set “All Cleanings Due” as “Cleaned”, or you can set them individually as before. * Added a new VRBO Amenity: “Internet – Wifi”.
  • 6/29/2021 v.1.0.3442 * When importing Bookings, the Timeline will now only shift if the Booking falls outside the currently displayed timeline. (Previously the timeline always shifted to center the imported Booking’s dates). * You can now create Send-Email type Custom Alerts. This opens up the ability to schedule Emails based on “any” criteria you might have. For example, you could schedule emails to send to guests based on the number of nights booked, the property’s location, if the property has a digital lock, how many guests, or any other criteria. See help on “Sending Scheduled Emails” for more info.
  • 6/17/2021 v.1.0.3438 * You can now Double-click on the “Today” button in the Bookings form, which will: set the filter to Current & Future Bookings, move the Timeline to Today, and switch to View by Property. The Alerts Manager form has a new option to “Show Email & Text Alerts only”, (and other filters). There is also a new button to “Send Emails & Texts” which allows sending all emails & texts due, or you can select individual Email & Text alerts to bulk send. You can also click the new “checkbox” column header to “Select All Email/Text Alerts due”. * Custom Alerts now automatically exclude Bookings that are 60 days old, in order to speed up checking for alerts. There is a new “CC Display Password Expires in number of Days” option in System Preferences. The Follow-up Report now shows the full Tenant Name instead of truncating it. Custom Alerts can now be based on any Property data, (in addition to Booking data). * If you change the default Workflow Templates for a Property (in the Properties form > Documents tab), there is a new button there, to “Change Future Bookings”. This will change the selected Template on all Future Bookings. This is useful, if you decide to switch to a different default template in any of the workflow items.
  • 6/2/2021 v.1.0.3429 * Added Web Links to the Owner’s Private View Bookings List, and the Cleaner’s Cleaning Schedule in the Contacts form > Misc tab. Also added the following 2 Placeholders so these can easily be inserted into emails: %PropOwner.BkListUrl% and %Cleaner.ClnRptUrl%. Made the “Booked” status color a lighter shade of green to help differentiate it from Partial Paid status. In the Bookings form > Misc tab, you can now override the OLB Booking ID, if the booking import failed for some reason, and you had to create the booking manually. This allows future updates from the channel to reference the manually created booking. * Added a checkbox option to the Bookings form > Work Flow tab, to “Auto-Save Bookings after Sending Emails”. Added a new Property Info Placeholder for: “PropType.Name%. Added a new filter option in the Bookings form > “Common Filter Shortcuts” button (see the Book icon above the grid), to “Show Today in Property View”. You can also Right-click the button to run this option.
  • 5/17/2021 v.1.0.3426 * Added a new Booking Info Placeholder: %Resending%, which can be used in email templates to show a “Resending…” message with the last sent date, if the work flow item has already been sent. This is useful when resending payment due notices and other emails. * Expanded the “Total Payments” amount display limit in the Bookings Detail report. Adjusted the application’s memory limits. Made changes to the Bookings Timeline to prevent the error “toform is not an object” from occurring in some cases. Replaced the XmlHttpRequest function in web pages, which was used to load optional CSS overrides, since this function is being deprecated. * The Property filter drop-down at the top of the Bookings form, Expenses, and other forms, now lists the Properties at the top (above the property groups, categories, sites, etc.). This also allows typing a property name to jump to that property in the drop-down. The App and System Notes form now shows the Last Updated Date/time and User. * Sending SMS via the RemotePhone app should be a little quicker. Double-clicking the “Go to” button in the Bookings form will now move the timeline to the current booking.
  • 5/7/2021 v.1.0.3420 * Rearranged items in the Properties form > Interface tab > Terms & Text page, and also in the Properties form > Documents tab. Changed the Bookings form Timeline Compression option to a button. * Made some changes to web calendars and other pages to be more mobile-friendly. Changed the “Instant Quote” verbiage to “View Quote”. Added 2 optional URL parameters to the Searchable Group web page for: “#showcal” and “#view”, which allow setting initial view options on the group page. See Help on “Integrating VRP with your website” for more info. * Added report totals to the Ad Sources report, (in addition to totals for each ad source). Added a new option in the Bookings form (Options Button) to “Show All Extensions of this Booking in a Separate Form”. Fixed a recent issue in the Group web page format option using “Embedded calendars”.
  • 4/18/2021 v.1.0.3415 * Added an integration with eRentalLock.com remote lock system. See Help on “Door Lock Interfaces” for more info. In the Bookings form > “View by Booking” grid, the column for “Br/Bd/Ba” was removed and replaced with “Booked On Date”. This allows viewing and sorting on Booked Dates. * A “More Info” button was added to Property Group web pages. (Example Here). When generating Door Lock Codes, you can now specify a Grace Period (in hours). When Saving a Booking, it now warns you if the Lock Code’s access times do not cover the Booking’s dates/times, so you can regenerate the code if needed. * Added “Shift Days” option to the Owner Timeshares form > Copy Timeshares forward button. This is useful when timeshare ownership calendars change from 1 year to the next. Added an option in the Alerts Manager form to allow Auto Sending All Emails Due for a given type. For example, you can send all Payment Due Notices only, or all Cleaning Notices only, etc.
  • 4/5/2021 v.1.0.3410 * Added a “Totals Only” option to the Bookings Chart Detail Reports. Also, the Bar Chart Reports now match the Detail reports when using the “Booked Nights” option. Fixed a recent issue with the option to “Send Separate Emails for the Bookings Listed” (in the Bookings form > Options button). Added a new Bookings form Filter for “Check-ins Next 7 Days and Check-outs Last 7 Days” which can be useful for showing both recent checkouts and upcoming checkins together. * The top “Update Web Reminder” button now keeps track of which Properties need updating. Therefore if you use the small “Globe” button to update just 1 Property, the button will remain visible if there are other Properties that need updating. You can also view which Properties are waiting to update. * Enhancements to Group Web pages, including the Date Picker popup, and some IE browser support.
  • 3/27/2021 v.1.0.3404 * Added an option to Export Owner Payments from the Property Statement Report, to either: Bill.com, PayPal, or VRP Expenses. See Help on: ‘Owner Payments Export’ for more info. Removed a 0.00 tax expense amount on the property statement report. Made a required change to shorten the Reservation Number sent to VR Payment. * Changed the Searchable Group web page to show the Search selections box using the same backcolor and style as the Search Widget. Also, initialized the toggle to the “Less Info” option, to have a cleaner look. Added a new option to the Ad Source and Referrals Report to ‘Base Total Percent On” either Rent, or Total Sale before Security Deposit. * When importing bookings from Availability Online, Cell phone numbers now go into Phone1, and other numbers go into Phone2. This is so SMS templates can use the Phone1 placeholder in the “Send To”. * Added new option when Right-clicking on fields in a form, to “List all values for this item (within the Current Filter)”. This is helpful for finding bookings, properties, etc. with specific values in a given field.
  • 3/8/2021 v.1.0.3396 * Added an option to automatically create Tax Expense transactions for any Taxable Expenses, when running the Property Statement report with the “Display Summary” option checked. The “Retry” option when doing FTP uploads, will now re-open the FTP connection before trying again. US Phone numbers with a “+” sign are now formatted with dashes when importing bookings.
  • 2/28/2021 v.1.0.3394 * Added an SMS Messaging feature, with the ability to send SMS messages either: separately, or along with specific emails. See Help on SMS Messaging Settings. Added a BetweenDates() function to User-defined Queries, which for example, allows selecting check-in dates dynamically, such as: Last Quarter, Last Year, etc. Added more features for updating Amenities and Fees across multiple properties. You can now specify to automatically clear taxes for specific Ad Sources (in the Properties form > Right-arrow button next to Tax Rates). This can be used for Airbnb if they collect your taxes. BookingPal Bookings are now assigned separate Ad Sources based on the source Channel. There is a new Apply Tax option in Fees for “Taxable Revenue” only, which does not add tax to the guest’s fee, but will report it as taxable revenue. Added a “(No Prompts)” option when selecting Property Photos, which makes selecting photos easier. You can now Delete Document and Email Templates which have been previously sent or received within Bookings. Added a new Reminder option to the Ad Sources form, so that you can be reminded of something when creating a Booking for a specific Ad Source. In the Private View Bookings List you can now use the browser’s Back button after clicking on check-in days in the Timeline. Fixed the Property Statement Report ‘Recalc Rate’ option when the ‘Booked Nights’ option is selected. Added a new workflow item for sending ‘Payment Due Notices’ in the Bookings form > Billing Info page. And the ability to schedule when to send the notice (in the Properties form > Misc 2 tab). These will also show in the Alerts. The default Screen Background Color is now “Tan”. (This can be changed in System Preferences > Company Info). Other various cosmetic changes. Discontinued the Old HomeAway PM Interface. Imported Reservations are now sorted as “oldest first” when posting imported reservations. Added an %ElseIf% option to the %If%…%Else%…%EndIf% Placeholders. Solved an issue with record Locks after using the Update All feature. Added a new option when adding payments manually in the Bookings form > Billing Info page, to ‘Schedule the Full amount due 1-day after Check-in’. This can be used for tracking payments from Airbnb. Added an option to ‘Combine Properties’ in the Property Statement Report, when the ‘Totals Only’ option is selected. This will provide totals for all properties, instead of totals for each property. It will also show a breakdown of Expenses by type. Added an option to ‘Use Property Title’ (instead of the Property Name), to the Properties form > BookingPal Interface options.
  • 11/12/2020 v.1.0.3390 * Added 2 new checkbox options to the “Find” button to make searching for Bookings and Tenants faster with large amounts of data. * Solved an issue due to a recent update in Outlook 365 when sending emails from the Alerts Manager using the “Send without preview” option. * Added the ability to create expressions based on “Dynamic Dates”, (such as: Last Month, Last Quarter, This Month, etc.). This new “Operator” is available when filtering on individual fields, and in the Query Designer. * Fixed an issue with the new “Change Company” feature when running on a cloud server. * When sending emails from the Bookings form, there is a new option to “Send (WITHOUT Preview)”. Added a “Find” button to the App Notes and System Notes form. Solved an issue when doing “Find in List” when a “Find All” filter is already active, and you select “Clear the current Filter”.
  • 10/30/2020 v.1.0.3383 * Added a link to the BookingPal Channel Connector tool in the top toolbar Web button > Other options. (Used for BookingPal integration). Added options for “Background Color” and “Background Image” to System Preferences > Company Info. This will change the application background color and/or image for all users. Added an option to “Change Company” (in the File menu), which allows switching companies within VRP, (if you manage multiple companies / databases). The Show “Blockouts” option in the Bookings form now stays unchecked when you select a Blockout booking. The Share-from Property selections in the Properties form now show the Property Color to help identify the property.
  • 10/24/2020 v.1.0.3382 * Any resized grid columns in the Bookings form timeline will now keep their size, and will not be reset when the application window size changes, as they were doing previously. The 3 Flags in the bookings form, now show color bars above the timeline, in case the currently selected booking is not visible in the grid. * Fixed an issue when double-clicking empty spaces in the Bookings Timeline, for determining the date that was clicked on. * Various minor improvements to form grids, timelines and Finding / Filtering records. * If you use the automatic “Bookend Blockouts” feature, then these blockouts will now be reflected in iCal calendars and the Private View Bookings List. Added a new pre-defined filter to the Properties form called: “Share-from Properties”. This allows showing all properties which are sharing their Rates, Fees or Commission with other properties. * When turning the Booking Flags on or off in the Bookings form, the booking will be auto-saved if no other changes were made to the booking.
  • 10/3/2020 v.1.0.3376 * Undefined Rates will now show as “N/A” in web Rates lists, (and when previewing rates). This helps to spot dates with unintentionally undefined rates. * Added 3 optional “Flags” to the bookings form (on the right side). These can be used to flag bookings for any purpose. The flags provide a visual cue in the bookings timeline, and they can also be used to filter bookings. For example, you can flag bookings to track cancellation requests. Or you could temporarily select several bookings, filter on that flag, and then use the Bulk Email feature to email the tenants. * Added 2 more Commission “Base on” options to Property Commissions (#18 and 19). When duplicating an Expense, there is a new Date option for “Last Day of Previous Month”. Added a new “IF{}” option to Additional Fee and Commission Calculations. (See Help for more info).
  • 9/13/2020 v.1.0.3370 * When saving Bookings or Properties, the message prompt which sometimes appears saying “Another user has modified this record” will now only occur when another user modified the same record, (not when it’s modified by the web updates process). * Added an option to the “Web Update Reminder” button to “Show Bookings waiting to Upload”. Also, made some improvements on when the button is displayed, and shortened the time for uploading bookings. * Corrected a recent issue when updating OLB Bookings. Added a new “~K” option to the Property Payment Terms, which can be used to Keep specific scheduled payments separate from being merged with other payments, (such as travel insurance payments you wish to keep separate). The Web Update Reminder button will now turn itself back on if the Auto Web Update Process has not ran in the last 12 hours. This will allow the reminder to reactivate if the auto web updater failed for any reason. The OLB channel for older BookingPal integrated bookings will be updated to reflect the actual channel, which wasn’t recorded initially. Check-In alerts are now displayed in a different color in the Alerts Manager.
  • 8/31/2020 v.1.0.3366 * Added a new “Misc” tab to the Bookings form, and renamed “Work Flow 2” to “Reminders”. Fixed a recent issue with the Reconcile Payments form which displayed an invalid license message. Added ability to calculate commissions based on %Channel%. (See Help on: “Additional Fee and Commission Calculations”). Added ability to <Select Active Properties> when copying Fees, Commissions or Amenities to other properties (via Right-clicking on Amenities, or using the buttons in the Property Fees and Property Commissions forms). Also added options to List, or Update Properties with this Fee, Commission or Amenity. * Columns widths and column order within the Grids (ie. bookings form timeline, etc), are now remembered under a single instance of the form. This will help to keep your column preferences across multiple instances of a given form. Also, you can now Right-click on any of grid column headers in order to “Reset the Grid Columns” if needed. * Note: HomeAway has their MarketMaker Recommended rates working again. (Can be accessed via the Property Rates form). * You can now base fees and discounts on “coupon” type fees also, and whether the coupon has been entered or not. For example, you can turn off a standard discount if a coupon for another discount was entered by the guest.
  • 8/12/2020 v.1.0.3360 * Added a new “View Calendars” button to the Searchable Group web page, which displays a compressed list of properties with a monthly calendar next to each. This allows guests to view all availability in a shorter, condensed list, while still allowing search and sorting options. See Example Here. * The “New” button in the Bookings form has new options for creating or duplicating bookings. * Importing iCal Calendars has a new option to: “Import and Cancel VRP External Bookings if iCal dates are Open on external sites”. This automatically cancels External Bookings previously imported from iCals. * The Private View Bookings List now works with the IE Browser. * The Bookings form > Notes page has 2 new “Paste from Email” buttons next to the Memo1 and Memo2 notes. These can be used if your website sends an email from a “guest contact form”, and you wish to quickly copy that text into the booking.
  • 8/1/2020 v.1.0.3353 * When processing Word document type Templates, any Placeholders within floating Textboxes are now processed also. This is useful if you have 3rd party forms with Textboxes that need to be filled in. * You can now Right-click on Amenities in the Properties form, and select “Copy or Delete this Amenity for Select Properties”. This allows copying or deleting an amenity for multiple selected properties. This feature was also added to the Property Fees and Property Commissions forms, using the newly added button on these forms. Duplicate Property Photos stored in different folders on your local disk are now ignored when posting web pages and updating 3rd party sites.
  • 7/26/2020 v.1.0.3349 * Backups can now be performed while others are in the system, by using the new “Proceed anyway” button in the prompt that is displayed when it detects files are in use. * The Bookings form Timeline will now display up to 4 months (at Timeline Compression level 0), and 8 months (at level 1), depending on your screen size. * Added checks for cyclic references to the Lockout and Summary Properties updates. Added additional dynamic date ranges to all reports for selecting: “1 Week beginning on”, and the same for Month, Quarter and Year. * Added the OLB source channel to the Ad Source Report, Bookings form Workflow 2 page, and the Timeline grid (Adsource column).
  • 7/9/2020 v.1.0.3345 * Added 2 new Property Amenities: “Parking for Fee” and “Parking for Reserve”, which are used by Booking.com (when integrated with BookingPal). When importing Airbnb bookings from BookingPal, the Security Deposit is now set to 0, since Airbnb always handles Security Deposits. * Added an option to jthe Bookings Detail report to Group by “Tenant”. Added a button for “Other Properties” to Property web pages, when property pages are accessed outside of the Property Groups form. This makes it easier for guests to search other properties. Adjusted how the Rate type (Daily, Weekly or Monthly) is determined in web calendar instant quotes when bookings border the monthly threshold. Added the option to “Delete” specific exported iCals from your website (Using the small Globe button next to the iCal Export settings in the Properties form). The Bookings form now remembers which of the 3 “Current & Future Bookings” filters you select, and defaults that that one. For example if you normally use “Current & Future & Canceled”, it will default to this one.
  • 6/12/2020 v.1.0.3342 * Enhancements were made to web pages, including the Search Widget. When selecting the Arrival Date, it now auto prompts for the Departure date also. The Search Widget also works in a side bar if it’s on the same page as the group page. (Repost your Group/Property pages after updating). * The Private View Bookings List has been improved to make it faster. It also has new buttons to jump forward, backward, or to a specific date. * Added an “Inactive Fee” option to the Property Fees > Default fee type, to allow removing a fee from use without deleting it. Both Near Term and Open Days automatic adjustments now limit the specified percentages to between 50% and 200%. * Integrated Availability Online Thank you page, web calendars and VOL to prevent double bookings between these sources when you’re away from VRP.
  • 5/26/2020 v.1.0.3336 * Added Cleaning & Safety (Covid-19) type Amenities, plus EV Car Charger, and Fire Pit. These are also used by HomeAway. * A new option to “Copy Current Totals to the Notes” was added to the Bookings form > Options button. When using the “Clear all amounts” option in the Bookings form, the current amounts are automatically copied to the booking’s Notes for future reference. * Added Tenant Name to the Bookings form top title bar. Added ability to auto upload multiple Cleaning Schedule reports when updating calendars and interfaces. Enhanced the “Custom Save Booking Alerts”, so that criteria can now be based on Property and Tenant info also. When using the Property Group Web Page format: “Embedded Availability Calendars”, the weekly and monthly rates are not shown until the guest views the full calendar with the quote. This is so the guest can see the average wk/mo rates for their selected dates. The “Less Info” button on the Searchable Group web page now hides the timeline only, and leaves the property summary text displayed. The top “Web” toolbar button has a new option to “View Property Group Web Page”.
  • 5/13/2020 v.1.0.3329 * There are 2 new options for blocking out days between bookings, which can be useful to allow extra cleaning time (for Covid-19). Either Automatically: using the new “BookEnd Blockout Days” option (in the Properties form > Interface > Instant Quote tab). Or Manually: using the “New” button in the Bookings form > Create or Remove 1-Day BookEnd Blockouts. BookEnd Blockouts automatically adjust when changing booking dates. And remove themselves when canceling or deleting a booking. * When creating BookEnd Blockouts, if a “normal” Blockout already exists for the same dates, then it is converted to a BookEnd Blockout, to prevent duplicate blockouts. The “Web Update Reminder” button is now enabled after creating or removing Bookend Blockouts. * You can now limit fees and discounts to specific dates (in addition to mmdd-mmdd ranges). See Help topic on “Additional fee and commission calculations”. Changed the rate calculation within VRP so that if some dates of a booking have weekly or monthly rates and the others have only daily rates, it will calculate the missing rates. This mimics the web calendars and integrated sites.
  • 4/30/2020 v.1.0.3325 * The Property Rates form’s button to “Copy, Delete or Adjust Rates” has several new options which allow copying, deleting and adjusting rates across multiple Properties at a time. * Removed the interface options for Webervations.com, since they no longer exist. * Added a “Go to Recently Saved Items” button to the Properties, Tenants, Contacts and Templates forms. This allows quickly jumping back to any of the last 25 recently updated records. * Added a new “Recommended Rates” feature to the Property Rates form. This pulls rates from HomeAway’s “MarketMaker”, and allows comparing rates and optionally updating rates. See Help topic: “Recommended Rates” for more info. You can now “Print to PDF” from the various popup message forms and displayed results by using the Print button (if the message form has one) or the small printer icon in the bottom left corner of the message form. The BookingPal Channel Manager interface is enabled. See Help topic on: “BookingPal Interface” for details.
  • 4/8/2020 v.1.0.3319 * Added a pre-defined filter for “Current & Future & Canceled Bookings” to the Bookings form. When saving a Booking with a status of “Canceled with Revenue”, an option to “Delete scheduled cleanings” will appear if any cleanings have a “Pay amount” specified. * When doing a “Find in List” within any of the forms, if an existing Find Filter is already active, a prompt will display allowing you to Clear the current Find Filter first. * The Property Rates form has a new option to “Delete Rates for All Properties UP THROUGH a specified Year”. * The Searchable Group web page has been changed to a 1-column format, along with other minor enhancements. See Example Here. (Repost your Group/Property pages after updating). * The Property Statement report now shows “Rent this Period” in the Rent Revenue column header when the “Booked Nights” option is used. Also, the report has a new option to “Re-calculate Rate to match Rent”, which can be useful if your rent revenue includes adjustments or commission deductions. When using the option to “Clear All Amounts” in the Bookings form, you can now select to “Keep Cleanings” or not.
  • 3/29/2020 v.1.0.3314 * There is a new “Split View” Timeline option in the Bookings form. This allows viewing by Booking and by Property simultaneously. You can now do Right-click > “Update All” on Reminder Dates within the Bookings form > Work Flow 2 tab in order to update multiple Reminder dates based on the Default Reminder settings in the Properties form. * The small “Bookings” button at the top of the Floating Calendar now allows doing a “Find” in the currently open bookings form. This can help when guests for existing bookings on VRBO, etc. send inquiries, (such as asking to cancel). You can quickly find those bookings from the Floating Calendar after doing “Paste All”. * After sending an email, the Floating Calendar will now automatically restore itself if it was automatically “minimized” before previewing the email. * Added option to Duplicate a Blockout Booking to multiple Properties, (via the Bookings form > New button > Duplicate this Booking > Duplicate this Blockout Booking). This also allows updating and deleting multiple Blockout Bookings. * There is a new ‘Go to Recently Updated Bookings’ button in the Bookings form (next to the ‘View by’ buttons). This allows jumping back to any of the last 25 bookings your team was working on.
  • 3/10/2020 v.1.0.3310 * Added FirstName and LastName fields when printing (or exporting) Tenants and Contacts from the Options button in the Bookings, Tenants, and Contact forms. * The new BookingPal interface is now live for a limited number of users only. A full release will be available soon. There is a new “Cancel fee” option (in the Properties form > Interface > Terms and Text). This allows specifying a “cancel anytime” fee and is also displayed to guests on Homeaway/VRBO. The Floating Calendar’s “Paste All” button has a new Right-click option to “Show found text which determined the Property”. This can be used if the Floating Calendar is not selecting the correct property based on the “Unique texts” you have specified for that property. The “Display Summary” option in the Property Statement report now includes “Total Cleaning fees” multiplied by both Tax rates. This can be useful if you expense owners for the taxes on cleanings. * The Searchable Group web page now restores the Search parameters when returning back from a Property page, regardless if the site is secure or not. (Browsers do this automatically for insecure sites only). The RedAwning interface now requires Bedrooms to be configured for the type of beds, etc. Previously, defining bedroom configurations was optional. * The Property Groups form has a new option to “Scroll Up Pixels”, which can be used if your website uses “sticky headers” which hides the top of the Property pages.
  • 1/23/2020 v.1.0.3304  • Resolved a recent issue with Instant Quotes when calendars are displayed within an IE11 browser. When double-clicking on open dates within the Bookings form Timeline, there is a new option to “Get a Quote”. This uses the Floating Calendar to quickly view or copy a quote. (Try it!). * Added “Paste” buttons to the Tenants form > email and phone fields to make it easier when pasting text. Added additional filters for special characters to prevent issues when importing bookings with foreign languages. * When duplicating Expenses, the notes, workflow and postdate fields are now not duplicated. Other minor enhancements. * When creating new bookings via importing, the Floating Calendar, or from the Tenants form, the booking ID is now remembered so when the bookings form is opened again later, it will be positioned on this booking. Previously the last booking displayed was only remembered when the booking form was opened normally. The Alerts Manager now maintains the original sort order when sending emails directly from the Alerts Manager, so the alerts do not change position when their status changes.
  • 12/26/2019 v.1.0.3299  • When double-clicking on open dates within the Bookings form Timeline, there are new options including: Show Available Properties on this Day, and Show Vertical Bars around this Day. Fixed an issue in the Pay Fees and Commissions form’s Filter drop-down selection. * The ending day for Alternate iCal calendars is now calculated as the next Sunday after the number of days specified for the Alternate iCal. See help on: Alternate iCal Calendars for more info. * You can now Double-click on the Timeline header days in the Bookings form to access the same options when double-clicking on open days. * Rate Quotes in templates now use the same font size used for the %RateQuote% placeholder. Plus other minor enhancements. * Added 3 new options to the Housekeeping report, (to Hide: Cleaner, Previous Check-ins, and/or Next Booking Details).
  • 11/30/2019 v.1.0.3292  • Made some improvements to the Timeline display in the Bookings form. Updated the Help topic on “Google Analytics Tracking”. • There is a new “Save & Run” button in all reports, which saves the parameters and runs the report. Use the “Run Report” button if you do not wish to save the parameters. * Added a “Note” button to the top of the User Defined Query form, to allow entering notes for individual queries. * Updated VR Payment links to new URL’s. Web Links (in the Properties form > Notes > Web Links tab) can now also be used to store links to folders on your PC, (such as your Docs folders for individual properties). * You can now Double-click on open days within the Booking form Timeline grid in order to view rates or change booking dates. The “Delete Bookings Password” is now also required when deleting Expenses. Corrected a date selection prompt issue in the Followup Report. * Additional improvements to the Bookings form Timeline when double-clicking on open dates in order to change booking dates.
  • 10/31/2019 v.1.0.3283  • The “Find” feature in all forms has been enhanced so that you can quickly do “Find All” after doing “Find In List” in case no matches are found in the current list. Added a new interface option in the Properties form to allow interfacing with HelloHere.com, (which is currently in beta testing). They provide an added service to guests via an app so guests can see more info about a property and any attractions in the area on their phone or tablet. See help topic on: “HelloHere interface” for more info. The Allprops Private View Bookings List now excludes the main booking notes, by default. If you wish to include booking notes, there is a new option in System Preferences > Private View Data. • Added an enhancement to the web calendar’s “Book it Now” button so that Google Analytics can be used to track conversions “cross-domain” to Availability Online’s reservation form and Thank You page. See the VRP Help topic: “Google Analytics Tracking” for more info. Appnote Placeholders can now be used within Property Long Descriptions which are integrated with HomeAway and other sites, without receiving an error about Html content. Fixed a temporary issue with displaying the current date in the the top screen title bar. • Increased height of the top toolbar in all forms. • Fixed a temporary issue with the screen background image display.
  • 9/15/2019 v.1.0.3277  • You can now send Scheduled Emails from the Alerts Manager. See Help topic on: “Sending Scheduled Emails” for details on scheduling and sending emails. You can send emails individually, or in bulk. You can also schedule custom emails within Booking Reminders. (Texting options are planned). • Fixed an issue with emailing Cleaning notices from the Alerts Manager. When selecting to send “All” email alerts, Tentative and lower status bookings are now excluded. (Tentative status bookings can still be emailed individually). • Made some additional changes to the Alerts Manager when sending multiple emails to now display a preview of the emails that will be sent and the ones that will be skipped. Also, Welcome Info / Confirmation emails must be sent individually now (not in bulk), to prevent sending confirmations unintentionally. Internally, made some changes to the Outlook interface, to resolve issues with older Outlook versions. Added a new option to the Bookings Chart and Detail Reports (in the “Additional Parameters 3” tab), to allow limiting the report to Bookings which were “Booked” within specific date ranges. Also added 2 new dynamic date ranges (in the Report Date selections) for: “Last Year Today Forward” and “Last Year Inception to Date”. These changes allow running reports to compare how many bookings you had booked by this time Last year versus This year.
  • 8/29/2019 v.1.0.3274  • Added a new option to the Occupancy Report to “Show occupancy for Selected Dates (not Months)”. This allows getting occupancy statistics for a single day or any period of time, without breaking it down into separate months. Resolved an issue in Outlook emails when using the [width=xxx] or [height=xxx] Placeholder Options with images.   • When saving a booking which caused other linked or summary bookings to be updated, a new prompt will be displayed asking if you want to requery the current filter (if the current filter is not Current & Future bookings and Active Properties). FTP backups are now stored as 2 versions, (either with or without the Myfiles folder), depending on the Backup option selected. This allows restoring the MyFiles folder from an older backup, if the last backup excluded the Myfiles folder.   • When updating VRP Online, a message is displayed if a property is not set to post to the web. This ensures that any updates to photos are not being missed in case the property was removed from a Property Group. Added a warning message when saving a Booking, if the “Keep Web Calendar Dates Open” option is checked on the Work Flow 2 tab. Resolved an issue with Outlook signatures not being removed in emails when this option is specified in User Preferences.
  • 8/12/2019 v.1.0.3269  • Added a new interface option in the Properties form > Interface tab for EmeraldCoastByOwner.com, which is a regional advertising site in the Gulf area. Sending email with Outlook should be faster now due to a new method being used to generate emails in Outlook. (Please check a few of your emails before sending to make sure they are formatted correctly, and let me know if you find any issues). Added the ability to easily include 360 photo slideshows within Property web pages, by supporting Momento360.com 360 slideshows. See Help topic on “Property Web Info” for instructions on publishing 360 slideshows using the “Video” link/embed option in the Properties form > Web tab. See Example Here of a 360 slideshow. 360 slide shows are a much easier way to publish 360 photos than creating complex “tours” with links in multiple directions. If preferred, you can still publish Matterport and other 360 tours in your property web pages using the Video link/embed option.
  • 7/6/2019 v.1.0.3268  • When clicking on the Tenant options button in the Bookings form (or right-clicking on a Tenant in the timeline), 2 new options were added to: Copy the Tenant’s “email” or “phone number” to the Windows clipboard.  This can be used for example to paste into Outlook’s search bar to quickly find all emails for a tenant.  The currently selected Booking in the Bookings form Timeline now has a “Red” box around it to make it more noticeable.   • When expanding the timeline grid in the Bookings form (using the Expand button on the right), the current booking’s information is now displayed at the top.
  • 6/24/2019 v.1.0.3263  • Offsite Backups are now required every 14 days in order to prevent a complete loss of data in the event of malware, disk crash, etc.  The Properties form has 2 new checkbox options on the Property Info tab, next to the Tax Rates.  These allow specifying the default option to “Exclude Rent Revenue from Taxable Revenue” when new bookings are created.  Fixed company logo image stretch option in web page settings.  The Rental Info page in the Bookings form has a new link to “View Sub-Totals” which displays additional sub-totals for the booking.  • The “Find” feature within all the forms has a new option to “Find in List”.  This allows finding the first or next matching record in the current list, (without changing the current filter).  For example, you can quickly find and jump to a specific reservation without changing the list of bookings already displayed.  Today’s date is now displayed in the application’s top title bar for easy reference.  • The Searchable Group web page now shows Available properties for the selected dates (which meet the min nights), above/before any Available properties which do not meet the min nights.  • Added Ad Source to the summary bar above the timeline in the Bookings form.  When the option to “Hide web page header when the Group is displayed in an iframe” is selected (in the Property Groups form), a bar with links to: Refresh, Expand, and Contact Us is now displayed at the top in place of the larger header.  Changed the “Find in List” default prompt when text is found to “Ok”, instead of “Find Next”, since the first record found is usually the one you’re looking for.
  • 6/7/2019 v.1.0.3256  • Searchable Group web pages have a new “Block” type format, which is cleaner and more commonly used in other sites.  See example here: http://vacationwebpro.com/wp/demosite2/rentals/.  There is also a “Less Info” link within each block which toggles between less details or more details.  • Improvements were made to Private View Bookings List.  Added mouse-over effect to images on the Searchable Group web page.  • In the Private View Bookings List, you can now click on Check-in days in the timeline to see details for that booking.  • The Amenities list in web pages now shows 2 columns when displayed within our custom websites.  The XML Data export now includes Site and Location photos.  • Several improvements to web pages, which resolve some compatibility issues on Apple devices.  There is a new option to “Pay cleaner an extra amount if Pets” (in the Properties form > Contacts page).  • The ‘Find Any Dates Selected’ option in Searchable Group web pages will now sort Fully Available properties on top, followed by Partially Available properties.  The Photos page within Property web pages has a larger slide show, which can also be clicked on the right or left in the image to move to the next or previous slide.  The thumbnail images are also larger.  Note: We have asked Availability Online to update their reservation information form to be more mobile friendly, which they have now completed.  • Fixed the calendar link button in the menu bar format Property web pages.  Also fixed a small calculation error in the instant quotes for fees when which have processing fee is applied on total rent.
  • 4/18/2019 v.1.0.3246  • Several improvements were made to web pages.  Added an option to the Bookings Chart and Details Report to allow selecting specific Tenants to report on.  When generating Quotes in the Floating Calendar, you can now enter a percentage for the Rate in order to adjust the default rate.  This is useful for verifying quotes on HomeAway sites or other channels where you are using an “Adjusted rate” in the interface settings.  • Corrected an issue with the Show Rates button in the Private View Bookings List, and the Rate Guide popup display when editing Rates.  Added an “@XS” option to the Online Payment Terms, which overrides the Security Deposit payment being applied to the Final payment on HomeAway OLB bookings.  • The Private View Bookings List now includes Booking Notes.  All web pages include a “Copy Link” link at the bottom.  In addition, the Searchable Group page includes this link right below the Search box, and will include any search parameters used.  This allows copying a link to filtered Search Results, which can then be pasted into an email.
  • 3/31/2019 v.1.0.3240  • There is a new @MaxDays option when checking or importing external iCal calendars.  This can be used to get around a bug in AirBnb’s iCal calendars when you tell AirBnb to block dates in the future (ex: 365 days out).  See help on “Checking and Importing iCal Calendars” for more info.  The Search Widget on web pages has a new look (smaller, so it can be overlaid on top of web pages).  Some of the less common search options were removed from the widget.  (Repost your Group web pages after updating).  There is a new Template type called: “Property Welcome Document”.  This can be used to automatically upload Welcome Info PDF Documents to your website for each Property.  This option is available in the Properties form > Documents tab.  You can then include a link to your welcome info in guest emails, rather than attaching PDF documents to every Welcome email sent.  When exporting records (from the Options button at the top of forms), the number of rows exported is now displayed.  Corrected some report column header alignment issues on a few reports when the report title included lots of selection criteria, which caused the title to wrap to another line.  • Resolved a recent issue with iCal calendar importing when a property has no future bookings.  When clicking the “New” button in the Bookings form, you now have the option to create an Owner Stay, Blockout or Extension Booking.  (These options were only in the Options button previously).  When previewing Html emails within the application, which have links to .pdf files, you can now click on those links to view them without getting a “browser busy” popup notice.
  • 3/5/2019 v.1.0.3234  • Payment schedules generated for HomeAway online bookings now force any secuirty deposit into the last payment in order to match what HomeAway displays to guests at time of booking.  Resolved an issue with Property field name type placeholders.  Added 5 new “Safety” type Amenities used by HomeAway, (ex: Smoke Detector, Deadbolt, etc).  • Made some minor improvements to the Bookings form > Options button > Print Invoices option.  Added an option to web pages that can be used to display properties on multiple websites if needed.  (Contact support if interested in this option).  All popup prompts and messages have a new “printer” button in the lower left corner.  This allows Printing or Copying the displayed text.
  • 2/17/2019 v.1.0.3232  • A new “Owner Timeshares” module has been added, (which can be accessed from the Forms menu, or the “Options” button in the Properties and Bookings forms).  This allows reporting to owners of individual properties which have “Fractional ownership”.  It also allows historical reporting to previous owners of a property when there is a change in ownership, (without having to create a new property or change the primary owner).  See Help topic on “Owner Timeshares” for more info.  The Property Statement and Bookings Reports have a new option to select one or more “Owners”.  This allows running reports for specific owners (without having to select each of their properties).  The Data Import feature was updated to allow importing “Name” columns from Excel with only digits in the name.  • Increased the maxiumum characters for Long Descriptions uploaded to HomeAway from 4000 to 6000.  Made some improvements to web pages, to increase photo sizes, and adjustments when viewing on mobile devices.  (Repost your Group/property pages after updating).  • Added a Language Code option in System Preferences > Other, which is used by HomeAway and other sites to define your language, (if it is not English).  • Corrected an issue in the Private View Bookings List when a property has no rates defined.
  • 1/21/2019 v.1.0.3225  • Web page gradient colors are a little brighter now, along with some other minor improvements.  (Repost your Group/property pages after updating).  The Property Rates form has a new “Active” column, which allows deactivating rates, events and minimum night overrides, rather than deleting them.  Several improvements and options were added to iCal Calendars checking and importing, especially if you’re checking or importing multiple external iCals for individual properties.  (See Help on “Checking and Importing External iCals” for more info).  There is a new default “Photo Size” option in System Preferences > Other.  The default is 1920 px.  This default is used when selecting and resizing photos.  Corrected an issue when importing bookings from external sites where one or more “Ad Sites” are specified in the Property’s Fees.  • The Expenses form now allows clicking on any of the column headers in order to change the sort.  The running total column will adjust depending on which column is the current order.  For example, when sorted by Property, the running total resets at the beginning of each property in the list.
  • 1/10/2019 v.1.0.3222  • The Private View Bookings List (for All Properties) includes a new “Show Rates” button, which will display Daily rates of each property for all available dates.  Example Here, then click “Show Rates”.  See Help on “Private View Bookings List” for more info.  • The “Show Rates” setting is now remembered when refreshing the list.  • Moved the Show Rates, Refresh and Home links to the top of the Private View Bookings List for easier access.  • When specifying iCal URL’s for individual properties (in the Properties form > Interface tab), you can now optionally specify more than one URL.  See help on: iCal Calendars Checking and Importing for more info. Also, an optional “\S” switch can be added to an iCal URL to specify that you want individual bookings in the iCal, which have back-to-back dates, to be imported as Separate bookings, (rather than 1 contiguous booking).  When changing the order of Photos for Propertys, Sites or Locations, you can now drag and drop just the Photo or Description separately.  This is very useful when you are replacing multiple photos at a time, because you can keep your original descriptions and reattach them to the new photos.  There is a new email setting option in User Preferences to “Bring Outlook Forward when sending Emails”.  This can help if Outlook does not appear on top when sending emails.  • Made several improvements to web pages.  (So repost your Group/Property web pages after updating).

To view updates prior to 2019Click Here.